The Administrative Assistant supports various Corporate Services departments and is
responsible for a variety of administrative and clerical tasks
.
Essential Duties and Responsibilities:
Answers phone calls and greets visitors as needed
Assists Corporate Services in sorting and distributing incoming mail
Assists with processing court orders for child support
Assists Benefits department with sending out Leave of Absence paperwork
Assists Benefits department with processing Tuition Reimbursements (education assistance)
Assists Accounts Payable department with mailing vendor and refund checks
Assists Accounts Payable department with scanning and emailing invoices to the Maxim Vendor Portal (MVP)
Assists Accounts Payable department with vendor correspondence
Provides support to Corporate Services, which may include contributing to special projects, developing and sending correspondence and filing/archiving documents
Arranges and coordinates corporate meetings and lunches as needed
Assists Travel team with verifying travel manifests
Assists Travel team with ordering meeting related supplies including name badges, signs and promotional items
Maintains and orders office supplies and other items as needed
Performs other duties as assigned
Minimum Requirements:
High School diploma or equivalent required
Some clerical/administrative experience strongly preferred
Strong organizational skills with great attention to detail required
Ability to multi-task and meet competing priorities
Ability to communicate effectively, both verbally and in writing, across all levels in the organization
Excellent discretion and judgment and experience handling confidential data in a discreet manner
Computer proficiency, including knowledge and experience in Outlook, Excel, Word, PowerPoint, and ability to learn other software within organization, required
Excellent communication skills
Proficiency in the English language required
Maxim Benefits:
Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
*Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
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Benefits
